How to Choose a Caterer for Your Company’s Christmas Party

Discovering the appropriate caterer in your Christmas celebration is a large consideration – get the meals proper and your employees will really feel glad and properly sorted. Create a heat pleasant environment and the entire firm will benefit from the festive interval and return to work within the new yr contemporary, enthusiastic and targeted. So what do you have to contemplate when selecting a caterer and what questions do you have to ask potential service suppliers?

Earlier than you begin on the lookout for a catering firm full the next duties:

Contemplate the type and environment that you just wish to create? The type or theme of your occasion, might dictate the kind of meals you want to be served. Having an concept of the kind of meals you prefer to will actually assist your caterer to place collectively a menu which can fit your wants and price range.

Determine in case your occasion can be formal or extra relaxed? Is a sit down meal, or would you want to think about a extra casual cocktail reception? Caterers will present a variety of providers together with waiter served Hor D’oeuvres, set meals, A La Carte choices and sizzling or chilly buffets – have one thing in thoughts earlier than assembly a possible caterer.

Ebook your venue and have an approximate headcount of numbers attending. Caterers will want this data to offer you an correct quote in your occasion.

Do you want a caterer who can create a whole theme for you and run the celebration? Or will they merely be managing the food and drinks?

Do you want a caterer who can present alcoholic drinks or does your venue have a bar facility?


Do your homework and discover out about caterers in your space. Converse to colleagues, family and friends members who’ve enlisted the providers of caterers lately. Phrase of mouth and proposals are at all times a great way to supply a service like outdoors catering.

Try on-line Cream Deluxe catering directories and venue directories – venues will typically suggest caterers who’ve beforehand labored their venue.

Comply with up testimonials and references listed by caterers on their web site or listing itemizing.

Create a short-list of some caterers who appear to suit the invoice.


Name the caterers in your brief record and ask various questions:


  1. Are they accessible on the date required and are they in a position to service the situation of your venue?
  2. Talk about your basic price range and meals necessities. Can they recommend thrilling and fascinating menus and/or serving kinds?
  3. Ask what the service will embrace, akin to employees, linen, glassware, crockery, cutlery, serving utensils and so on.
  4. Ask about provision of alcoholic drinks – are you obliged to purchase their drinks or can you are taking your individual? If that’s the case, ask about corkage charges – these fluctuate significantly, so be clear about what that you must pay for.
  5. Ask about their licenses – are they licensed to supply meals and alcohol?
  6. Contemplate visiting an different occasion the caterers are internet hosting and asking about sampling alternatives
  7. Ask about meals security and storage. How will the meals be transported and saved? Is there a time restrict on buffet gadgets being laid on tables?


If you would like extra data on the foundations and rules governing meals security, check out the next website for extra data:


So you’ve got discovered the caterer which is good in your Christmas celebration, now you’ll need to liaise with them to work out the precise element of your occasion.

Contemplate visiting the venue collectively to debate how and the place the meals can be offered – ground/desk plans needs to be mentioned at this level.

Finalise your menu and numbers to be sure that there’s something for everybody, together with vegetarians.

Create an occasion timeline to element exact obligations your caterer could have from preparation to clear-up. Verify whether or not the caterer will present an occasion supervisor on the celebration, who can be your first level of contact, to make sure the catering runs easily.

Talk about the caterer’s basic contract and focus on any doable adjustments you or they could must make to tailor the catering to your particular occasion.

Guarantee you’ve gotten thought of any circumstances which can require a partial or full refund. Guarantee you’ve gotten thought of what is going to occur within the occasion of any breakages or harm to the caterers tools and likewise, to that of any property of your party-goers. Ask about cancellation occasions and charges for each you and the caterer.


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